Exploring the Benefits of Customised Office 365 Training for Your Business

Microsoft Office 365 is a key tool for businesses, offering a suite of applications designed to improve efficiency, collaboration and security. Despite its widespread use, many businesses fail to take full advantage of its capabilities, leaving employees to navigate tools without structured guidance.

Tailored Office 365 training ensures employees understand how to use these tools effectively, improving workflow, reducing admin time and creating a more streamlined approach to daily tasks. Harwood HR’s Business Essential Toolkit provides businesses with structured training to make the most of these systems.

Why Office 365 Training is Essential for Businesses

Many employees use Word, Excel and Outlook daily but lack training on the advanced features that can automate tasks, improve collaboration and enhance security. A Business Essential Toolkit that includes structured Office 365 training helps businesses unlock the full potential of these tools, ensuring they align with real-world tasks and responsibilities.

Without proper training, employees risk inefficiency, duplication of work and security vulnerabilities. Investing in training ensures that Office 365 supports business growth rather than slowing it down.

Key Benefits of Office 365 Training

1. Improved Productivity

Training enables employees to complete tasks faster and with greater accuracy.

• Excel automation reduces time spent on manual data entry.
• Microsoft Teams improves communication and minimises unnecessary emails.
• SharePoint provides a central hub for managing documents, avoiding confusion over multiple file versions.

Customised training ensures employees use these tools to streamline daily tasks rather than just working around them.

2. More Effective Collaboration

Office 365 allows teams to work together, no matter where they are.

• Microsoft Teams enables seamless communication through chat, calls and video meetings.
• SharePoint provides real-time document collaboration, avoiding back-and-forth email chains.
• OneDrive ensures employees can securely access files remotely.

Without proper training, businesses risk missing out on these collaborative benefits, leading to inefficiencies and frustration.

3. Stronger Data Security

Many businesses underestimate the built-in security features of Office 365. Training helps employees understand:

• How to use SharePoint permissions to protect sensitive files.
• Best practices for Multi-Factor Authentication (MFA) to prevent unauthorised access.
• How to securely share documents without compromising data security.

These measures help businesses reduce the risk of cyber threats and accidental data loss.

4. More Efficient Task Management

Office 365 is more than just document editing software. It includes tools designed to help teams stay organised and manage workloads effectively.

• Planner and To-Do allow employees to track and manage tasks.
• Power Automate helps automate repetitive processes, such as approvals and notifications.
• Outlook Calendar ensures meetings and deadlines are coordinated effectively.

Training ensures that these tools are integrated into daily workflows rather than being underutilised.

5. Reduced IT Support Dependency

When employees know how to navigate Office 365, they rely less on IT support.

• Understanding Team troubleshooting reduces downtime during meetings.
• Knowing how to recover files in OneDrive prevents accidental data loss.
• Learning self-service password recovery saves time for both employees and IT teams.

Fewer IT requests mean that technical teams can focus on more critical business needs.

How the Business Essential Toolkit Supports Office 365 Training

Harwood HR’s Business Essential Toolkit provides businesses with structured, role-specific training that ensures employees are not just familiar with Office 365 but confident in using it.

What’s Included in the Training?

• Role-Based Learning: Training is tailored to different job functions.
• Interactive Workshops: Practical, hands-on learning rather than generic courses.
• Ongoing Support: Access to training materials and guidance beyond the initial sessions.

Rather than offering generic software training, this toolkit ensures that employees learn how to apply Office 365 tools to real business tasks.

Choosing the Right Office 365 Training Provider

When selecting a training provider, businesses should consider:

• Customisation – Does the provider tailor training to the business’s needs?
• Practical Learning – Does the training focus on real-world tasks?
• Ongoing Support – Is follow-up guidance available?
• Relevance – Are courses updated to reflect the latest Office 365 features?

Choosing structured training ensures employees feel confident in using Office 365 efficiently rather than just understanding its features at a surface level.

The Impact of Office 365 Training on Business Success

Investing in structured Office 365 training is about more than just software skills—it’s about creating a more productive, secure and collaborative workplace. With Harwood HR’s Business Essential Toolkit, businesses gain access to practical training that ensures employees can use Office 365 effectively in their day-to-day roles.

How Harwood HR Can Help

Harwood HR provides customised Office 365 training as part of the Business Essential Toolkit, helping businesses improve efficiency and streamline operations. Our training focuses on practical applications, ensuring that teams not only understand Office 365 but use it effectively to enhance workflows, collaboration and data security.

Get in touch today to learn how Harwood HR can support your business with tailored Office 365 training.

Call us on 0203 936 9171

Email us or visit our website to find out more.